What general rules for sick and personal leave should I be aware of?
- Employees should obtain approval from their supervisor prior to use of personal leave
- Sick leave cannot be used in the same period that it is earned
- Any balance of personal leave left at the end of the school year will be lost
- Sick balances will carry over into the next fiscal year with no limit
How do I report sick and personal leave?
Exempt employees are compensated not for the amount of time spent on the job, but rather for the services provided. To protect the exempt status of employees, sick and personal leave usage should not be reported for a period of less than 4 hours (½ day). Below are examples for reporting sick or personal leave usage for faculty employees:
1 sick or personal day = 8 hours
½ sick or personal day = 4 hours
How will I earn sick and personal leave?
Sick leave is earned every biweekly pay period. The accrual rate is 3.8 hours per pay period for a total of 72.2 hours per year.
|
SICK |
|
|
Accrual |
Example |
|
3.8 hours per pay period |
3.8 hrs x 19 biweekly pay periods = 72.2 hrs per year |
Personal leave is allocated at the beginning of each school year. A total of 16 hours are given each year.
Hourly / Non-exempt Staff
What general rules for sick and vacation should I be aware of?
- Employees should obtain approval from their supervisor prior to use of vacation leave
- Leave cannot be used in the same period that it is earned
- The amount of leave used cannot exceed the current balance available
- Leave cannot be used if it will result in pay in excess of the employee’s normally scheduled work week
- Any vacation balance over 240 hours (30 days) as of the last pay period in June will be lost
- Sick balances will carry over into the next fiscal year with no limit
How do I report sick and vacation?
Leave usage should be requested and reported in hours. Since non-exempt employees track time by the hour, sick and vacation leave should be reported for the actual amount of time absent. For example, if you leave work 3.5 hours early you would report 3.5 hours of sick or vacation.
How do I earn sick and vacation?
Sick and vacation leaves are earned every biweekly pay period based on the actual hours worked during the pay period. Below are the accrual rates for every hour worked:
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SICK |
||
|
Accrual |
|
Example |
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.0462 per hour worked |
|
An employee works 80 hours per pay period, 3.7 hours of sick are earned (80 x .0462). |
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VACATION |
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Accrual |
Months of Service |
Example |
|
.0577 per hour worked |
0 – 24 months |
An employee with more than 72 months of service works 80 hours per pay period, 6.46 hours of vacation are earned (80 x .0808). |
|
.0692 per hour worked |
25 – 72 months |
|
|
.0808 per hour worked |
More than 72 months |
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Salary / Exempt Staff
What general rules for sick and vacation should I be aware of?
- Employees should obtain approval from their supervisor prior to use of vacation leave
- Leave cannot be used in the same period that it is earned
- The amount of leave used cannot exceed the current balance available
- Any vacation balance over 240 hours (30 days) as of the last pay period in June will be lost
- Sick balances will carry over into the next fiscal year with no limit
How do I report sick and vacation?
Leave usage should be requested and reported in hours. Exempt employees are compensated not for the amount of time spent on the job, but rather for the services provided. To protect the exempt status of employees, leave usage should not be reported for less than 4 hours (½ day). Below are scenarios to understand how to report leave usage for exempt employees:
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Scenario |
Leave Reported |
|
Employee follows the standard college work week and takes a Monday off |
Report 8.5 hours |
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Employee follows the college work week and takes a Friday off |
Report 6 hours |
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Employee follows the college work week and takes five consecutive days off |
Report 40 hours |
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Employee leaves work 3 hours early or takes 2 hours in the middle of the day for an appointment |
No leave reported |
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Employee leaves work 5 hours early on a Monday |
Report 5 hours |
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Employee has a four 10-hour day work schedule and takes a day off |
Report 10 hours |
How do I earn sick and vacation?
Exempt employees earn a fixed amount of 3.7 hours of sick every biweekly pay period. Below are the accrual rates for vacation for each biweekly pay period:
|
VACATION |
|
|
Accrual Rate |
Months of Service |
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4.62 hours per pay period |
0 – 24 months |
|
5.54 hours per pay period |
25 – 72 months |
|
6.46 hours per pay period |
More than 72 months |