Registration, Cancelation and Refunds
North Idaho College has a 100 percent refund policy if requested by posted dates in the college calendar. After the posted dates, no refunds are available. Refunds will be processed for students that have paid their tuition and have withdrawn prior to the refund deadline date according to the type of payment.
Refunds are processed according to the type of payment used:
- Refund of classes paid by check will be refunded after the check has been processed and approved by the bank.
- Refund of classes paid by a third-party will be refunded to the third-party payer.
- Refund of classes paid by credit card will be refunded and disbursed through TouchNet.
If you drop or withdraw from one or all of your classes by the listed 100 percent refund date on the calendar, you will receive a refund. There will be no refunds after the second Tuesday of the Summer Session.
Students who withdraw from a short-term course (less than 15 weeks) will must give written notification to the Registrar’s Office at the time of withdrawal. If a withdrawal is made within five days of the start of the course, 100 percent will be refunded. No refunds are allowed after the fifth day. If a course is canceled, students will receive a 100 percent refund.
- Refunds will be processed in approximately 10 business days.
- Deposit Fees for programs are non-refundable.
Students attending North Idaho College will be required to pay their tuition and fees by published due dates based on their registration unless they fall into one of the following categories:
- Students who have filed and have properly approved financial aid from federal, state or other third-party sources.
- Students who have been in the military and are awaiting funding from the Veterans Administration and have a deferment in place.
- Students attending under a concurrent/consortium agreement with another Idaho state college or university and a signed award letter has been submitted to Cardinal Central.
- Students who have set up a payment plan.
Note: If you owe a prior semester balance, you will not be allowed to register for a future semester or obtain an official transcript. If you are already registered for a future semester, you will be dropped from those classes unless the balance for the prior semester has been paid in full.
Federal Student Aid Refund / Repayment
Federal Refund and Repayment calculations must be performed if you receive Title IV (Pell, FSEOG and Stafford Loans) and:
- officially withdraw from all units.
- drop out of all units.
- are expelled.
- take an unapproved leave of absence.
- fail to return from an approved leave of absence prior to the 60 percent date of the term.
If you fail to attend any registered classes, your financial aid will be reduced to reflect the new enrollment status. All unearned aid must be returned to the federal aid programs as determined by the NIC Financial Aid Office.
Once you have maintained enrollment for at least 60 percent of the payment period (term), you have earned 100 percent of the Title IV funds disbursed. Therefore, it is in your best interest to maintain attendance and complete at least one class each term that you receive federal aid to avoid repayment of funds. (Different requirements apply to maintain Financial Aid Satisfactory Progress; refer to the policy.)
How the calculation works
- Number of days attended ÷ days in semester = percent of the semester completed
- Total $$ disbursed X percent completed = Earned $$
- Total $$ disbursed - earned $$ = $$ to be returned
Once it is determined that you owe money back to any of the federal aid programs, you will be ineligible to receive further federal aid until this debt is cleared.
Members of the National Guard or Reserve who are involuntarily called to active duty will be administratively withdrawn from their class(es), and any tuition and fees paid will be refunded in full. Copies of orders calling a student to active duty must be provided to the Registrar's Office to facilitate the refund process. For more information, contact the Registrar's Office at (208) 769-3281.
Veterans Benefits and Transition Act of 2018 - Title 38 United States Code 3679
North Idaho College will not impose any penalty, including assessment of late fees, the denial of access to classes, libraries or other institutional facilities, or the requirement that a covered individual borrows additional funds, on any covered individual because of the individual's inability to meet his or her financial obligations to the institution due to the delayed disbursement funding from the Department of Veterans Affairs under Chapter 31 or 33. A covered individual is any individual who is entitled to educational assistance under Chapter 31, VA Vocational Rehabilitation, or Chapter 33, Post 9/11 GI Bill benefits.
eRefunds PLUS is a service that allows students to set up a designated bank account to receive disbursement or refund checks electronically through direct deposit. Direct deposit is the fastest and most secure way for students to receive their refunds. NIC students will have full control of their refund profile to add, delete or change the bank accounts as they see fit. NIC cannot access any personal bank information that the student inputs to set up their refund preference.
Student account balance refunds are issued electronically from NIC through ECSI. Students who do not set up direct deposit will be mailed a paper check to the student's address on file with the college. Check delivery can take up to 21 days from the date of disbursement.
Set up eRefunds PLUS
eRefunds PLUS is an easy, fast and convenient resource for students to receive a secure online refund profile. Students will receive notification emails when a distribution is pending and when a deposit has been made.
To set up eRefunds PLUS:
- Ensure your student's profile in MyNIC has a phone number, address and birth date. This information is necessary for identity verification and selection of disbursement or refunds preference.
- Have your nine-digit bank routing number and bank account number available.
- Log into your Self Service Student Finance portal in MyNIC.
- After you have clicked on the financial responsibility consent, you will have a pop-up screen that will prompt you to make a refund selection. This pop-up prompt will continue to remind you each time you log in until you choose your preference.
- Enter and confirm the bank account information to set up which account you would like the refund deposited to.
Dual credit students will be mailed a check for any refunds to the address on file with the college.
Parent borrowers of Federal Direct PLUS Loans who do not sign the authorization to release funds to their student will be issued a paper check by NIC for excess Parent PLUS Loan funds.