| Deadlines | Tasks | Details |
|---|---|---|
| October 1 | Candidate nominates FETs | First-year candidate submits to his/her division chair names of two or three faculty to serve as faculty evaluation team (FET). One member of the FET will serve as a mentor/coordinator. |
| October 15 | Division chair approves FETs Candidate forwards names to Tenure Committee |
By October 15 division chair notifies the candidate of the approval of the FET and the mentor. After approval of the FET by the division chair, the candidate forwards member’s names to Tenure Committee. |
| Both Fall & Spring Semester | Candidate solicits student evaluations for all courses & shares with FETs FETs observe & submit suggestions to candidate |
Candidate will solicit student feedback for all courses taught using the approved student evaluation instrument appropriate to the mode of delivery. Candidates will share copies of these evaluations with their FETs. Each member of the FET will observe the candidate’s class or lab and share observations with the candidate. A written record, indicating any suggestions to strengthen teaching effectiveness, will be made by each FET and delivered only to the candidate. |
| April 1 | Candidate prepares self evaluation | The candidate will prepare and submit a self evaluation to the FET and division chair. The self-evaluation will describe in detail his/her progress in demonstrating eligibility for tenure and performance of all duties outlined in the Teaching Focus Policy. In addition, this report will reflect any professional and pedagogical changes from year-to-year throughout the tenure process. |
| April 15 | Mentor calls team meeting with Division Chair & FETs | The mentor, other FET member, and the division chair meets as a group to discuss the candidate’s progress, self-evaluation, classroom observations, and student evaluations. The mentor shall call these meetings. |
| May 1 | Mentor writes formative evaluation & forwards to division chair, tenure committee, candidate | The mentor prepares and submits an informal, formative written evaluation indicating the candidate’s strengths and weaknesses and providing recommendations for improvement and/or development, as determined by a consensus of the group. If the group cannot reach a consensus, the dissenting evaluation should also be included. The mentor will provide copies of these year-end formative evaluations to the appropriate division chair, the Tenure Committee and the candidate. |
| May 15 | Tenure committee meets to discuss concerns | If any deficiencies are noted, the Tenure Committee will meet by May 15 to review the mentors’ formative evaluations. The committee will require the FET and division chair to develop a plan to address noted concerns and submit the plan to the candidate and to the Tenure Committee by June 1. |
| Deadlines | Tasks | Details |
|---|---|---|
| Both Fall & Spring Semester | Candidate solicits student evaluations for all courses & shares with FETs FETs observe & submit suggestions to candidate |
The candidate solicits student feedback for all courses taught using the approved student evaluation instrument appropriate to the mode of delivery. The candidate shares copies of these evaluations with their FETs. Each member of the FET observes the candidate’s class or lab and share observations with the candidate. A written record, indicating any suggestions to strengthen teaching effectiveness, will be made by each FET and delivered only to the candidate. |
| April 1 | Candidate submits cumulative self evaluation | The candidate submits a cumulative self-evaluation, inclusive of all years in the tenure process, to the FET members and division chair. The self-evaluation describes in detail his/her progress in demonstrating eligibility for tenure and performance of all duties outlined in the Teaching Focus Policy. In addition, the self-evaluation reflects any professional and pedagogical changes from year-to-year throughout the tenure process. Data from previous student, FET, and division chair observations and evaluations should be included to support the conferral of tenure. |
| April 15 | Mentor calls team meeting with Division Chair & FET | The mentor, other FET member(s), and the division chair shall meet as a group to discuss the candidate’s progress, self-evaluation, classroom observations, and student evaluations. |
| May 1 | FETs submits summative evaluations | Each FET member submits a separate written, summative evaluation, inclusive of all years of observation by that FET member. The evaluations will discuss the candidate’s strengths and weaknesses, and will include recommendations for improvement and/or development. |
| May 15 | FETs meet with candidate | Each FET member shares this evaluation individually in conference with the candidate. The candidate signs the original summative evaluation to acknowledge its review. Signed copies of each evaluation are provided to the faculty member and division chair. |
* This timeline is a quick guide to tenure & evaluation procedures. Please consult NIC Policies and Procedures for full descriptions and/or to clarify any questions.
| Deadlines | Tasks | Details |
|---|---|---|
| October 15 | FETs submit recommendation for/against conferral | Each FET submits the following to the candidate and division chair: 1) copies of the third-year summative evaluations, and 2) a formal recommendation for or against the conferral of tenure, with supporting reasoning. |
| November 15 | Division Chair submits recommendation for/against conferral | The division chair submits the following to the candidate: 1) a formal evaluation of the candidate’s qualification for tenure based on duties outlined in the Teaching Focus Policy, and 2) a formal recommendation for or against conferral of tenure. |
| December 1 | Division Chair meets with candidate | The division chair meets with the candidate to discuss the formal evaluation and recommendation. |
| December 20 | Candidate collates and submits tenure portfolio to Tenure Committee |
The candidate collates and forwards to the Tenure Committee a portfolio including:
|
| February 15 | Tenure Committee submits recommendations | The Tenure Committee submits its written recommendation for or against tenure to the candidate, the division chair, the vice president for instruction (VPI) and the president. |
| March 1 & 15 | VPI & President make recommendations | The VPI submits recommendation for or against tenure to the president, and by March 15, the president completes his/her recommendation. |
| Next Board Meeting | President forwards recommendations to Board of Trustees | The president forwards the Tenure Committee’s, the VPI’s, and the president’s recommendations to the board of trustees for their next scheduled meeting. At the board’s request, the candidate’s portfolio will be forwarded by the president for their review. |
| April 30 | President notifies candidate of board decision | The president notifies the candidate in writing of the Board’s decision. Tenure begins the fall semester following approval. |
* This timeline is a quick guide to tenure & evaluation procedures. Please consult NIC Policies and Procedures for full descriptions and/or to clarify any questions.